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Annual Elections

BEND RAPIDS STEERING COMMITTEE

Every Spring elections are held for officer level positions on the Bend Rapids Steering Committee.  Positions run for 2-year terms commencing on July 1. Some positions are elected in even years and others in odd years (refer to the  adjacent table).
 
Elections are administered by the Secretary in conjunction with a 3rd party attorney.

Bend Rapids Elected Officers

POSITION YEAR ELECTED
Chair Odd
Vice-Chair Even
Secretary Odd
Finance Manager Even
Registrar Odd

IMPORTANT DATES / DEADLINES - 2024

  • Late March - Call for Candidate Nominations is announced. 

  • May 11 - Deadline for Nominations

  • May 15 - Deadline for candidate statements

  • Week of May 16-21 - Emails sent to members with voting instructions and candidate info

  • May 22 - Voting opens 

  • June 5 - Voting closes at 9PM

  • June 10 - Election results announced at the Bend Ice annual meeting of the members

Steering Committee Candidate Statements

Read the candidate statements for the Rapids Steering Committee positions for the 2024 Elections

Bend Ice At Large Candidate Statements

Read the candidate statements for the Bend Ice At Large positions for the 2024 Elections

HOW TO NOMINATE SOMEONE

Should you wish to nominate someone (including yourself) for any of the open positions complete this online form.

In order to be included on the ballot, nominees must provide confirmation of their willingness to serve if elected, and a short bio summary less than one page in length by the deadline. 

2024 CALL FOR NOMINATIONS

BEND RAPIDS CALL FOR NOMINATIONS

Three position on the Bend Rapids Youth Hockey Steering Committee are up for election. These are 2-years terms commencing on July 1, 2024 and ending in June, 2026

Vice-Chair – (reports to Chair)

Vice-Chair will be elected by the Bend Rapids membership and will lead the Coaching Committee as a tie-breaking vote. The person holding this role should have reasonable experience in the hockey community.

  • Holds all powers and responsibilities of Chair in his/her absence.
  • Oversees creation/revision of Steering Committee policies, forms, releases, etc.
  • Performs other tasks as directed by the Chair.
  • Creates and manages state-wide protocols (as needed)
  • Supports other roles as needed

Works to promote the sport of hockey and the Bend Rapids through the following:

  • Coordinating with Scheduler and BPRD for free “Try Hockey” events
  • Developing and distributing fliers, advertising (both electronic and paper), and handouts to communities in Central Oregon with a goal of increasing awareness about hockey and the Rapids.
  • Works with outside hockey programs at both the local level and above to create promotional events, learn to skate camps, training camps etc as possible.
  • Leads the DE&I SubCommittee

Finance Manager – (reports to Chair)

  • Establishes an annual Steering Committee budget in conjunction with the Chair.
  • Sets fees/charges for Steering Committee programs, services and events. Collects and accounts for all monies received by the Steering Committee.
  • Provides Bend Ice Treasurer with all monies collected by Bend Rapids Youth Hockey Club, with necessary accounting of funds in accordance with the Steering Committee Financial Policy and instructions of Bend Ice Treasurer.
  • Dispenses all monies received by Bend Rapids Youth Hockey Club from Bend Ice and provides the Steering Committee with appropriate documentation of expenditures in accordance with the Bend Ice Financial Policy and instructions of the Bend Ice Treasurer.
  • Follows direction and guidance of Bend Ice Treasurer with regard to all financial and accounting matters.
  • Follows Bend Rapids Youth Hockey Club Financial Policies

BEND ICE BOARD OF DIRECTORS ELECTIONS (2024)

Every OTHER year elections for the at-large positions on the Bend Ice Board of Directors are held. The next election for Bend Ice will be held in the Spring of 2024. Individuals who are eligible to vote in the Bend Rapids elections are ALSO eligible to vote in the Bend Ice elections.  The seven-person Bend Ice Board is comprised of four at-large positions and the committee chairs of Bend Curling, Bend Figure Skating, and Bend Rapids Hockey. 
 

The at-large positions are also voting members and are able to assist the Board in the following areas:

  • Corporate Governance
  • Financial and Fiduciary Oversight
  • Special Projects that may arise including but not limited to the Bend Ice Annual Fundraiser and scholarship programming
  • Budgeting
  • Social Media/Website Development/Google Suite Administration
  • Administrative

ELECTIONS FAQS

Where's my ballot? 

Ballots are emailed only to eligible members of the Bend Rapids. Ballots are sent around the 3rd week of May. 

Ask yourself.  Which email is connected to your USA Hockey account that was used to register your athlete as a player, yourself as a parent volunteer, a coach, etc...?

  • Ballots are emailed from the ElectionBuddy.com platform (@mail.electionbuddy.com) to the email address of the parent who registered their athlete at USA Hockey. 
  • Other eligible voters without athletes in the club receive election emails to the account on file with USA Hockey. 
  • Election notices are emailed from our SportsEngine (@mailer.sportsengine.com) database, posted to social channels, and to our newsletter database.

-----------------------------------

  • Check with a spouse. Maybe they received the ballot. 
  • Check your junk/spam folder if you haven't received it. Still nothing? Then let us know.  

Who is Eligible to Vote?

For purposes of voting you must be a Bend Rapid member, registered with USA Hockey for the current season, in good standing (good standing means you have no outstanding financial obligations to the club), and not on any disciplinary path such such as suspension from the club, OSHA, or USA Hockey. 

Bend Rapids members are defined as:

  1. Rostered Player.
  2. Bend Rapids Rostered Coach (including practice and bench coaches) who completed the season as an USAH Certified Coach.
  3. Steering Committee member. 
  4. Coaching Committee member.
  5. Team Manager.

NOTE: Solely being a parent/guardian of a player does not entitle the parents/guardians to cast their own votes. However, because rostered players are usually minors(under 18), the parents/guardians may cast one vote on behalf of their rostered player. 

Vote Allocation

Votes are allocated as follows. 1 vote per Rostered Player. 1 vote for serving as a Coach, member of the Steering Committee, member of the Coaching Committee, or Team Manager. An individual serving multiple volunteer roles such as Steering Committee and Coach does not receive 1 vote per volunteer role, but 1 vote total.

Common 1 and 2 Vote Examples:

  • A parent of a rostered player who does NOT serve on the Steering Committee, as coach, or as team manager, that parent is allocated 1 vote.
  • If the member serves on the Steering Committee AND is a parent/guardian of a rostered player, that individual is allocated two votes (one vote as a steering committee member and the other for the rostered player). 
  • If the member is a coach or team manager AND the parent of a rostered player, that individual is allocated 2 votes. 
  • If the member is BOTH a coach, a Steering Committee member, AND the parent of a rostered player, that individual is still allocated 2 votes. 

Other FAQs

Is my vote anonymous? Yes. The election administrator can see who voted, but not the contents of your vote.  

Elections Archive

Candidate Statements by Year